Nice Swan collects and uses information about people with whom it communicates. This personal information must be dealt with properly and securely however it is collected, recorded and used – whether on paper, in a computer, or recorded on other material – and there are safeguards to ensure this in the Data Protection Act 1998. Nice Swan regards the lawful and correct treatment of personal information as very important to the successful and efficient performance of its functions, and to maintain confidence between those with whom it deals. To this end Nice Swan fully endorses and adheres to the Principles of Data Protection, as set out in the Data Protection Act 1998.

Data users must comply with the data protection principles of good practice which underpin the Act. To comply with the law, information must be collected and used fairly, stored safely and not disclosed to any other person unlawfully. To do this Nice Swan follows the seven Data Protection Principles outlined in the Data Protection Act 1998, which are summarised below:

1. Personal data will be processed fairly and lawfully

2. Data will only be collected and used for specified purposes

3. Data will be adequate, relevant and not excessive

4. Data will be accurate and up to date

5. Data will not be held any longer than necessary

6. Data subject’s rights will be respected

7. Data will be kept safe from unauthorised access, accidental loss or damage